This policy sets out how Beech Underwriting Agencies Limited, a company registered in England and Wales with number 4198812, registered office, 12 Starnes Court, Maidstone, Kent, ME14 1EB (“Beech”, “we”, “us” and “our”) uses and protects any information that you do provide when you choose Beech to arrange an insurance product. Here you can read further information about how we use and protect your data. When you arrange an insurance policy with us you are agreeing to the terms set out, and consenting to the use of data described, in this policy.
Beech is registered with the Information Commissioners Office, registration number Z561914X.
Who we are
Beech Underwriting Agencies Limited, a company registered in England and Wales with number 4198812, registered office, 12 Starnes Court, Maidstone, Kent, ME14 1EB
Our website address is: https://www.beechunderwriting.co.uk
Personal Information
Firstly, personal information is about you as an individual. Even though a product may be bought by a Limited Company, Beech may require personal information about the directors and/or members.
In providing you with our services, Beech may handle your personal information. Personal information is information about you from which you can be identified, such as, but not limited to your name, address, postcode, date of birth or passport details.
By providing data and/or information about you to us or our agents, you consent to the use of your data and information as described or referred to in this privacy notice. If we make a change to any of the ways in which we process personal information, we will update this web page with an updated date displayed at the top of this page, so please check back regularly for updates.
Security of your Information
We are committed to keeping your personal information secure. We have put in place physical, electronic and operational procedures intended to safeguard and secure the information we collect. All Beech staff have a legal duty to respect the confidentiality of your information, and access to your confidential information is restricted only to those who have a reasonable need to access it.
Information we may hold about you
The information we hold about you may include the following:
- basic details such as name, address, contact details and date of birth
- copies of passport information
- details of contact we have had with you such as referrals and quotes
- details of insurance policies you have with us
- information about claims and incidents that have been reported
- other information we receive from your agent that is relevant to preparing quotes and issuing insurance documents
When we collect your information
Information about you is collected when:
• you apply for a quote or policy
• you enter into a contract with Beech for the provision of insurance
You or your agent/broker may supply us with information by telephone, email or in writing.
We may also obtain information from third parties such as credit agencies, legal representatives or government agencies for the purposes of carrying out sanctions checks.
When we process claims or investigate a complaint on your behalf, Beech may also request and obtain further details from you. The information may be sought either at the time of processing or subsequently, for the purposes of ensuring the accuracy of information and the administering of claims or complaints
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Sharing Information
Information about you will only be shared with our partners in the “insurance chain” and solely for the purpose of administering your policy and any claims that may be made. This will include your agent/broker, Lloyds brokers, Lloyds syndicates, surveyors and claims handlers.
We may also share your information in order to detect and prevent or to help the prosecution of financial crime. If we suspect fraudulent activity we may share your information with fraud prevention or law enforcement agencies and/or other organisations.
We do not share your personal information with anyone else. For clarity, Beech does not sell or otherwise pass on any information for marketing or other purposes.
If you request a password reset, your IP address will be included in the reset email.
Using your Information
We use your personal information to provide you with our services. This may include:
- responding to your queries, including providing quotes
- issuing insurance policies
- the administration of claims by appointed claims handlers
- internal record keeping and administration
- responding to requests where we have a legal or regulatory obligation to do so
- checking the accuracy of information about you
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We will only keep your personal information for as long as is necessary and in accordance with UK law.
Accessing Information
If you have any data protection queries, please contact your broker or Beech: Email: info@beechunderwriting.co.uk
Address: 12-13 Starnes Court, Union Street, Maidstone, Kent, ME14 1EB
You should also contact Beech to request a copy of the personal information we hold about you and to ask us to correct or remove (where justified) any inaccurate information. We may also ask you to provide additional documentation to confirm your identity or, if you are seeking to access personal information of another individual, proof of their consent or your legal right to receive their personal information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Right of erasure
You have the right to instruct us to remove any personal information held by us. However doing so may prejudice any historical claims being made against you.
Erasure of your data means exactly that. All of your personal information would be deleted from our records and therefore we would be unable to assist you with any information about any insurance product, claim or legal dispute.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Updating this Privacy Notice
We review and update this notice regularly. The latest copy of this notice can be found on this web page.